Standard Stall Size
The standard stall provided by us will be 3 metres by 3 metres with two tables, two chairs, lighting, and access to electricity.
Mobile Catering Units
Health & safety approved mobile stalls are acceptable.
Other Stalls
As the stall size on offer is a standard size, traders requiring larger covered stalls provided by us will need to negotiate a revised deal. Send in your booking form now, making clear you need more space.
You will be sent a confirmation of booking, with all the details of the agreement and nearer the event you will get a site plan showing your pitch.
Additional Financial Information
1. A non-returnable deposit of 50% of the charge is payable for all stalls at the time of confirmation of the booking. The balance is payable by 14 July if you are to benefit from the lower price. All stalls booked must be paid for in full before coming on site.
2. All booked stall rentals must be paid in full by 14 July or the stall may be reallocated to another trader/organisation on the waiting list, and the trader will forfeit the non-returnable first deposit.
Additional Operational Information
1. Traders will be allowed to enter the venue from 9.00 a.m. on Friday 4 August to set up their stalls. Access on the Thursday evening is also possible by arrangement. All vehicles except approved catering vehicles (see below) will be required to leave the venue precinct in advance of the Festival opening to the public. Traders wishing to leave early should speak to the stalls manager to make arrangements.
2. Trading must stop at 9.00 p.m.
3. On arrival the stalls manager will direct you to your stall. You will have a site plan in advance. You will also be able to pick up any equipment we have agreed to provide. You can also get information from stewards and at the Festival office on site.
4. Traders may not trade in any lines/items not agreed in the booking confirmation, nor try to take up any space not allocated in the booking confirmation.
5. Traders must keep the areas around their stall(s) free from litter and must look after all the facilities with which they are provided.
6. Each stall will account for the return of tables, chairs and any other resources provided, or be charged for loss.
7. Any damage caused will be charged to the stall causing the damage.
8. Power where provided, unless otherwise agreed, will be a single 13 amp socket providing a maximum 3.25 kW power supply. Traders are required to check their equipment to ensure that it requires no more than 3.25 kW and that it is not faulty. You must request a power supply if you need one.
9. If you use amplified sound such as music or microphone the sound level must not be excessive at any adjacent or nearby stall. Any trader infringing this regulation shall have the electricity supply withdrawn.
10. No petrol generators allowed on site.
11. No subletting of stalls is allowed. In the event of a trader employing another trader to help run the stall this will be deemed as sub-letting, and prohibited. This clause applies unless a clear agreement has been reached in advance.
12. If you are unsure about any matters please contact Event Management on 0131 229 6577.
FOOD: Additional Operational Information – Food Traders
1. All traders must comply with Health and Safety Regulations and it is their responsibility to know and understand these regulations. Each must prove to the Environmental Health Department that they have a FOOD SAFETY MANAGEMENT SYSTEM IN PLACE. Environmental Health Inspectors may inspect at any time. All food suppliers should check with Glasgow’s environmental health authorities if in any doubt.
2. Any stallholder about whom the Environmental Health authorities have serious concerns will not be allowed to trade in food.
3. All food must be pre-cooked and prepared in advance unless served from a suitable mobile catering unit.
4. Food should be prepared traditionally to reflect their individual continental background.
5. Disposable gloves, wipes, packaging and cutlery, etc must be used.
6. All waste, especially gas cylinders and oil must be removed from the site by the trader and disposed of safely and with concern for the environment.
7. Food prices should be prominently displayed for customers should be fair and should not be increased during the weekend.
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